Our Bylaws

Bylaws Acknowledgment - Sin City Fire Department Sports

All members must acknowledge receipt and understanding of the Bylaws of Sin City Fire Department Sports. These bylaws govern the organization's structure, governance, membership, and operations.

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BYLAWS OF

SIN CITY FIRE DEPARTMENT SPORTS

Adopted January 25, 2026

All members must acknowledge receipt and understanding of these Bylaws.

MEMBER INFORMATION

Full Name*

Fire Department*

Clark County, Henderson, Las Vegas, North Las Vegas, or Boulder City Fire Department

Phone Number*

Email Address*

Membership Type*

Primary - Active Firefighter

Primary - Retired Firefighter

Secondary - Police/EMS/Dispatch/Military

ARTICLE I: NAME, MISSION, AND VISION

Section 1.1 Name: Sin City Fire Department Sports ("Sin City FD Sports")

Section 1.2 Mission: To support the mental health, social connection, and overall wellbeing of firefighters and their families in the Las Vegas Valley through sports, clubs, peer support, and educational initiatives, providing access to confidential care and wellness resources.

Section 1.3 Vision: A resilient, healthy, and connected firefighter community where every member and their family can access confidential mental health support and thrive through camaraderie, education, sport, and club activities.

Section 1.4 Principal Office: Clark County, Nevada

Section 1.5 Fiscal Year: January 1 - December 31

ARTICLE II: MEMBERSHIP

Section 2.1 Eligibility:

Primary Membership: Active and retired firefighters from Clark County, Henderson, Las Vegas, North Las Vegas, and Boulder City Fire Departments
Secondary Membership: Temporary/event-specific for police, EMS, dispatch, and military

Section 2.2 Good Standing: Members must maintain professional conduct, participate in activities, follow organizational policies, and positively represent the Organization.

Section 2.3 Team and Club Composition: Active firefighters have priority. Teams must maintain at least 75% firefighter composition.

Section 2.4 Mental Health Services Eligibility: All primary and secondary members and their immediate families are eligible for confidential mental health and wellness resources.

Section 2.5 Non-Discrimination: The Organization does not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, mental health status, or any protected category.

ARTICLE III: GOVERNANCE

Section 3.1 Board Structure:

Voting: President, Vice President, Treasurer, and additional Board Members
Non-Voting: Department Representatives, Sport Administrators, Club Leaders

Section 3.2 Board Duties: Oversee all programs, finances, and policies. Ensure mental health, club, and peer support initiatives are prioritized and funded.

Section 3.3 Terms: Two-year terms, elected biennially. Vacancies filled by interim appointment until next election.

Section 3.4 Board Removal: Two-thirds board vote for failure to perform duties, violation of policy, or conduct detrimental to the organization.

ARTICLE IV: DEPARTMENT REPRESENTATIVES

Section 4.1: Minimum one representative per participating department.

Section 4.2: Represent sport or club program interests, facilitate communication, attend meetings.

Section 4.3: One vote per representative on sport- or club-specific matters (non-financial).

ARTICLE V: MEETINGS

Section 5.1 Regular Meetings: Quarterly general membership meetings. 30-day notice required.

Section 5.2 Special Meetings: 7-day notice required.

Section 5.3 Quorum: 51% of Board for Board meetings.

Section 5.4 Electronic Meetings: Meetings and voting may be conducted by electronic means.

ARTICLE VI: FINANCIAL MANAGEMENT

Section 6.1 Oversight: Board fiduciary responsibility, annual budget approval, regular reporting. President may authorize expenses up to $5,000; two signatures required for expenses over $5,000.

Section 6.2 Tournament, Club, and Program Funding: Registration fees, travel, and lodging may be covered as approved.

Section 6.3 Mental Health Program Funding: Portion of annual budget allocated to mental health/peer support programs.

Section 6.4 Document Retention: All required records retained for minimum of 7 years.

ARTICLE VII: PROGRAMS

Section 7.1 Programs: Sports teams, clubs, wellness groups, and other member-driven initiatives.

Section 7.2 Club Formation: Members may propose new clubs with written proposal to the board.

Section 7.3 Club Leadership: Each club may appoint a club leader subject to board approval.

Section 7.4 Funding: Clubs may request funding subject to same requirements as sports teams.

Section 7.5 Sports and Wellness Programs: Organize sports, educational, and wellness initiatives.

Section 7.6 Mental Health and Peer Support: Provide confidential mental health services, peer support groups, and educational workshops.

ARTICLE VIII: TRANSPARENCY, ACCOUNTABILITY, AND CONFIDENTIALITY

Section 8.1 Records Maintenance: Maintain all required records with strict confidentiality.

Section 8.2 Whistleblower Protection: Confidential reporting and no retaliation for reporting concerns.

Section 8.3 Code of Conduct: All members and board must comply with Code of Conduct, including mental health confidentiality and respect.

Section 8.4 Conflict of Interest: Annual disclosure, recusal, and documentation required.

Section 8.5 Member Discipline: Members may be suspended or terminated for cause, following written notice and opportunity to be heard.

ARTICLE IX: INDEMNIFICATION AND LIABILITY

Section 9.1 Participant Liability: All participants must sign waivers acknowledging voluntary participation, risks, and personal responsibility.

Section 9.2 Organization Insurance: Maintain required board and event liability insurance.

Section 9.3 Limitations: Organization is not liable for injuries, illnesses, property damage, or losses sustained during events.

Section 9.4 Succession Planning: Vice President shall serve as Acting President if vacancy occurs.

Section 9.5 Emergency Powers: Board may suspend normal procedures in emergencies.

Section 9.6 Intellectual Property: All logos, trademarks, and content remain exclusive property of the organization.

ARTICLE X: AMENDMENTS AND DISSOLUTION

Section 10.1 Amendments: 30-day review, 2/3 vote, and filing required.

Section 10.2 Dissolution: Assets distributed to 501(c)(3) organizations supporting firefighter mental health, wellness, or club activities.

ARTICLE XI: TOURNAMENT, TEAM, CLUB SPONSORSHIP, AND WELLNESS FUNDING

Section 11.1 Annual Tournament and Club Limitations:

Large Team Sports: Maximum 2 tournaments per year
Small Team Sports: Maximum 6 tournaments per year
Single Player Events: Board approval required

Section 11.2 Financial Controls:

Tournament and club sponsorships shall not exceed 25% of annual budget
Large team cap: Up to 70% of tournament budget
Small team cap: Up to 30% of tournament budget
Emergency fund: At least 10% of total budget
Participant contribution: Minimum 20% for non-local events
No cash payments; dual approval required for reimbursements

Section 11.3 Approval Process: Written request 90 days prior to event. Unanimous board approval for exceptions.

Section 11.4 Wellness and Club Funding: Organization explicitly prioritizes mental health, wellness, and club program funding.

ARTICLE XII: MISCELLANEOUS

Section 12.1 Committees: Standing or ad hoc committees may be established.

Section 12.2 Non-Discrimination: Restatement of non-discrimination, privacy, and confidentiality.

Section 12.3 Code of Conduct: Organization adopts and enforces a Code of Conduct.

BOARD SIGNATURE PAGE

Adopted: January 25, 2026

President: Matt Wilson

Vice President: Stephen Barris

Treasurer: Tyler Elliott

Board Member/Director: Connor Nicholas

Board Member/Director: Kim Wilson

ACKNOWLEDGMENT

Bylaws Acknowledgment*

I have read and understand the Bylaws of Sin City Fire Department Sports in their entirety.

I understand the Mission and Vision of the Organization and support its purpose.

I understand the membership eligibility requirements and good standing obligations.

I understand the Board structure, governance, and voting rights as described in these Bylaws.

I understand the financial controls, including expense authorization limits and budget allocations.

I understand the tournament, team, and club sponsorship limitations and participation caps.

I understand the participant liability, waiver requirements, and indemnification provisions.

I understand the confidentiality requirements and Code of Conduct obligations.

I understand that mental health, wellness, and club programs are prioritized and funded by the Organization.

I understand that these Bylaws may be amended by the Board with proper notice and vote.

By checking all boxes, you acknowledge that you have read, understand, and agree to comply with the Bylaws of Sin City Fire Department Sports.

MEMBER CERTIFICATION

By signing below, I certify that I have read, understand, and agree to comply with the Bylaws of Sin City Fire Department Sports. I understand that these Bylaws govern the organization's structure, governance, membership, and operations.

I further certify that all information provided is true and accurate, and I agree to be bound by the terms and conditions of these Bylaws.

Member Signature*

Date*

FOR ORGANIZATIONAL USE ONLY

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Document Version: 1.0 | Effective Date: January 25, 2026

Sin City Fire Department Sports
Treasurer@sincityfd.com