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NEW CLUB OR SPORT FORMATION FORM

Sin City Fire Department Sports

PURPOSE

This form is used to request approval to create a new club or sport program under Sin City FD Sports. It helps the Board evaluate mission alignment, leadership readiness, budget impact, and risk.

SUBMISSION DETAILS

Date Submitted*

Requested Start Date*

Primary Point of Contact*

Phone*

Email*

PROPOSED CLUB OR SPORT

Proposed Club Name*

Sport or Activity Type*

Who is Eligible to Participate?*

Describe membership eligibility requirements (e.g., active firefighters only, all members, open to families, etc.)

MISSION ALIGNMENT

Mission Statement: To support the mental health, social connection, and overall wellbeing of firefighters and their families in the Las Vegas Valley through sports, clubs, peer support, and educational initiatives, providing access to confidential care and wellness resources.

Describe How This Club Supports the Mission of Sin City FD Sports*

LEADERSHIP AND GOVERNANCE

Club Director Name*

Club Director Department and Status*

Additional Leadership Roles and Names

List any additional leadership positions (e.g., Assistant Director, Treasurer, Secretary) and the names of individuals filling them

How Often Will the Club Hold Meetings or Practices?*

How Will the Club Communicate with Members?*

MEMBERSHIP AND PARTICIPATION PLAN

Estimated Number of Participants in Year One*

Target Departments and Groups*

Recruiting Plan and How You Will Reach Members*

Participation Expectations

What is expected of members? (e.g., attendance, dues, volunteer hours, etc.)

EVENTS AND COMPETITION

Planned Events, Leagues, Tournaments, or Races for the Next 12 Months

List all planned activities, including approximate dates if known

Expected Travel Requirements

What is the Level of Competition?

e.g., Recreational, Competitive, Elite, National

BUDGET AND FUNDING PLAN

Estimated Annual Budget

Major Cost Categories

List the main expense categories and estimated amounts

Expected Revenue Sources

Sponsorship Plan

How do you plan to secure sponsorships or donations?

Participant Contribution Plan

Will participants pay dues, fees, or contributions? Describe the plan.

EQUIPMENT, UNIFORMS, AND BRANDING

Uniforms or Jerseys Needed

Equipment Needed

Branding Needs and Logo Request

Merchandise Plan (if any)

RISK MANAGEMENT

Known Risks and How They Will Be Mitigated*

Identify potential risks (safety, financial, reputational, etc.) and describe mitigation strategies

APPROVALS AND ACKNOWLEDGMENTS

Acknowledgment*

I acknowledge that this club cannot operate under Sin City FD Sports until approved by the Board.

I acknowledge that all spending requires pre-approval and must follow organization policies.

I acknowledge that the Board may approve, deny, pause, or modify this request based on budget, compliance, or mission alignment.

I acknowledge that participation in all sports and clubs is voluntary.

I acknowledge that Sin City FD Sports cannot be held liable for injury, loss, or damage to personal property related to participation.

I acknowledge that waivers are required for every participant.

Check each box to acknowledge

SIGNATURES

Requested By (Name)*

Signature*

Date*

BOARD ACTION

For Board Use Only

BOARD ACTION

Board Decision

Approved

Approved with Conditions

Paused

Denied

Decision Date

Conditions of Approval (if any)

Board Representative Name

Board Representative Signature

Date